Self-archiving of theses at RITEC as a graduation requirement to facilitate the administrative process and ensure the preservation of the institutional memory

Abstract

The importance of promoting the green road has been discussed as one of the main ways of increasing the stock of institutional repositories. The self-archiving of theses has its own challenges, such as a deposit flow that ensures a quick response to students to proceed with their graduation, while it must guarantee adequate time for the correct cataloguing of materials for their visibility, preser- vation and management; the review of contents to follow up in case they con- tain inventive activity and a patent process must be followed, as well as to perform personal data protection processes and even protection of the docu- ment or related metadata by editorial processes. This document shares the ex- perience of the Tecnológico de Monterrey’s Institutional Repository (RITEC) to successfully implement thesis self-archiving, the advantages for students and academic management, how to ensure the preservation of institutional memo- ry, the workflow for thesis deposit and the profiles involved and the processes. Finally we will talk about the XML transformation and medium term challenges.